Officer Responsibilities

Sun City Anthem Financial Club Officer Responsibilities

President

  • Coordinates overall functioning and organization of the Board.
  • Schedules Board and General Membership meetings.
  • Prepares agenda for, and presides at, Board meetings.
  • Prepares presentation and emcees the monthly General Membership meetings.
  • Coordinates with SCA Room Scheduling on scheduling of meeting rooms, including providing layouts and headcount.
  • Ensures that the AFC is in compliance with SCACAI Chartered Club Guidelines.
  • Sends out welcoming e-mail to new members.
  • Submits required reports and forms to SCACAI Activities and Lifestyle Committee.
    • New Club Officers.
    • Annual Club Schedule.
    • Changes to By-laws.
    • Annual Financial Report.
    • Membership List.
    • Others as needed

Vice President

  • Performs responsibilities of President when President is not available.
  • Coordinates setup of Delaware Room for monthly meetings including staffing.
  • Submits articles, speaker bios, and other information to the Spirit and SCA TV and SCA Webmaster.
  • Coordinates plan for attracting new members for the Club.
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  • Vice President - Programs
  • Develops and coordinates monthly speakers programs:
    • Plans speakers for the forward twelve months.
    • Identifies and proposes potential speakers for discussion at Board meetings.
    • Contacts potential speakers and conducts ongoing communications with the speakers.
    • Conducts vetting process to assure speakers are right for the Club and that they follow our guidelines.
    • Provides speaker information to Webmaster for posting to web site and the Vice President for Spirit articles.
    • Coordinates luncheon or dinner interviews of speakers by Board members.
    • Coordinates with speakers on their arrangements and presentations.
    • Sends out “Thank You” notes to speakers.  

Treasurer

  • Collects money for new members and member renewals, and AFC events.
  • Maintains bank account and signature cards for officers.
  • Sends out e-mail to Club Board summarizing general membership meeting attendance, new members, updated membership list and financial data.
  • Maintains the master membership list including Association membership numbers, e-mail addresses, phone numbers, and addresses.
  • Apportions membership list among Board members who place phone calls for membership meetings.
  • Maintains the Club Financial Records showing all income and expenses, and membership count.
  • Disburses checks for expense reimbursement.
  • Checks the Club mailbox at the Anthem Center.
  • Participates in audits of the Club financial records.
  • Prepares annual Club financial report to SCACAI for President’s signature.

Secretary

  • Takes meeting notes for the Board and Membership meetings and provides webmaster with monthly General Membership meeting notes.
  • Sends monthly meeting announcements via e-mail to membership.
  • Distributes the meeting minutes to the Board for review and approval.
  • Maintains a book of Meeting Agenda, Final Approved Minutes, and latest club documents (AFC By-laws, Officer Responsibilities, Code of Conduct, etc.) and SCACAI Documents (Chartered Club Guidelines, Rules & Regulations, Policies and Procedures, etc.).
  • Issues “Thank You” notes to those providing services to the Club.

Other Board Member Roles (those currently responsible in parentheses)

  • Nominating Committee (Board of Directors)
    • Appointed by the President to propose officers for the ensuing year.
  • Webmaster (Pat Glazier)
  • Maintains the Club website.
  • Conducts with SCA TV interviews with guest speakers and filming of guest speaker presentations; coordinates airing on SCA TV.
  • Manages all activities for putting on the annual AFC Holiday Gala, with strong support from the full AFC Board. 
  • Manages administration of tickets.
  • Maintains checklist of actions to put on the gala.
  • Be an active participant at the monthly Board meetings.
  • Suggest and develop ideas to improve the member’s experience in the Club as well as Club operations.
  • Chair and/or participate as a member of any special committee appointed by the Board.  This especially applies to the Holiday Gala.
  • Step in to assist Board in absence of an Officer.
  • Assist in managing Membership meetings.
  • SCA TV Liaison (Kevin Dauphinee)
  • Chair of the Holiday Gala Committee (open)
  • Board Members at Large

-       Assist Treasurer in checking-in members and guests at membership meetings.

-       Assist members to sign up for Special Interest Discussions (SID’s).

-       Sell raffle and 50:50 tickets at membership meetings.

-       Operate Audio Visual equipment at membership meetings if required.